Job Title: Office Administrative Assistant

Company Overview
Barovier&Toso USA represents the American presence of the historic Venetian glassmaker founded in 1295. Rooted in centuries-old Murano craftsmanship, the company brings handcrafted lighting and decorative glass to the U.S. market, blending tradition with contemporary design and collaborating closely with architects, designers, and collectors on bespoke project

Position Overview
We are seeking a reliable and detail-oriented Office Administrative Assistant to support our daily administrative and operational activities. The ideal candidate will assist multiple departments, support sales operations, and act as a liaison with our Italian office.

Key Responsibilities

• Provide excellent customer support by answering phone calls, responding to emails, and addressing customer inquiries or concerns;
• Support sales activities and assist with customer communications;
• Coordinate orders and projects with the Italian office;
• Manage and coordinate the import of orders from Italy;
• Assist with data entry, reporting, and documentation using CRM systems and internal Excel tools;
• Participate in the collection and organization of data for sales forecasting and performance analysis;
• Handle invoices and basic administrative tasks;
• File and maintain documents, records, and reports in an accurate and organized manner;
• Perform additional administrative and operational tasks as needed to support the company’s evolving business needs.

Salary
Gross salary ranges from $4,000 to $4,500 per month, depending on experience.

Benefits
Health insurance is not included.

Location: Miami, Florida

How to Apply

Interested candidates are invited to submit their CV/resume to Barovier.usa@barovier.com and in copy: info@iacc-miami.com

Role Summary:

Pininfarina of America is seeking a Front Desk & Administrative Assistant for a temporary, full-time role (minimum 6 months) at our Brickell Key office.

This position is ideal for someone who is enthusiastic, service-minded, charismatic, and empathetic, and who takes pride in creating a welcoming, polished, and well-organized office environment. The role is especially well-suited for candidates who are new to a corporate office environment and eager to learn how day-to-day operations support a creative studio setting.

This role focuses on front desk operations, office hospitality, and general administrative support. Training will beprovided, and no prior corporate experience is required.

Job Duties & Essential Responsibilities:

The essential functions include, but are not limited to:

Front Desk & Office Operations

• Greet clients, visitors, vendors, and guests in a professional and welcoming manner
• Manage visitor sign-in procedures and notify hosts promptly
• Answer, screen, and route incoming telephone calls
• Receive, open, log, and distribute incoming mail and packages daily
• Assist with visitor access badges
• Validate parking tickets for clients and visitors
• Maintain a clean and organized office aligned with Pininfarina brand standards

Meeting & Office Coordination

• Prepare, set up, support, and reset conference rooms for meetings, presentations, staff meetings, lunch &
• learns, and special events
• Support video conferencing (Microsoft Teams) setup and basic troubleshooting
• Assist with conference room booking coordination
• Perform end-of-day checks to ensure conference rooms and common areas are properly reset
• Serve water, coffee, and refreshments to clients and guests during meetings

Administrative Support

• Provide general administrative support to the teams as needed
• Assist with basic document preparation, scanning, filing, and data entry
• Handle routine administrative tasks and on-demand office support requests
• Maintain discretion and professionalism when handling internal information

Facilities & Vendor Support

• Conduct daily office walkthroughs to identify maintenance, cleanliness, or safety issues
• Support coordination with cleaning crews, building management, couriers, and external vendors
• Report facilities issues or supply shortages promptly
• Maintain positive working relationships with building staff and service providers

Samples, Deliveries & Internal Support

• Receive, track, log, and distribute samples from internal teams and external vendors
• Coordinate deliveries, pickups, and vendor interactions as needed
• Support the creative team with daily operational needs (e.g., cables, adapters, peripherals, basic tools, and office supplies)

Office Supplies & Kitchen Readiness

• Maintain office supplies, kitchen area, coffee station, snack inventory, and conference room readiness
• Refill printer paper and basic printer supplies
• Restock snacks and beverages for staff on a regular basis

Culture & Employee Experience

• Support employee engagement initiatives (birthdays, celebrations, wellness activities)
• Contribute to a positive, welcoming, and professional office experience for employees and guests

Role Flexibility & Collaboration

• This role may expand to support additional operational or administrative needs based on office priorities
• Work closely with Operations, HR, and Creative teams to ensure smooth daily office operations

Qualifications & Skills:

• High school diploma or equivalent required
• Legal authorization to work in the United States
• Ability to start immediately
• Fluent in English. Bilingual in Spanish, Portuguese and/or Italian is a plus
• Strong punctuality and reliability must arrive daily at 9:00 AM
• Highly organized with strong attention to detail
• Professional appearance and clear communication skills
• Positive attitude, service-oriented mindset, and willingness to learn
• Comfortable interacting with clients, executives, vendors, and internal teams
• Ability to work independently
• Ability to multitask and adapt in a fast-paced office environment

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Position Details:

FLSA Status: Non-Exempt | Temporary (Minimum 6 months)

Work Model: Full-Time, Monday–Friday, 9:00 AM–6:00 PM (1-hour lunch)

Location: Miami, Florida

How to Apply

Interested candidates are invited to submit their CV/resume to a.martin@pininfarina.com and in copy: info@iacc-miami.com

Location: Atlanta, Georgia (Hybrid: work from home, in-person meetings & local events required)

Reports to: Executive Director, Italy-America Chamber of Commerce Southeast (Miami Headquarters)

Hours: Part-time, approx. 15 hours per week

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About the Italy-America Chamber of Commerce Southeast (IACCSE)

The Italy-America Chamber of Commerce Southeast is a non-profit organization that promotes trade and investment between Italy and the United States, with a focus on the Southeast region, as well as business education and networking opportunities among its members. The Georgia Chapter, based in Atlanta, represents a growing community of Italian and American companies and professionals.

We are seeking a Project Manager – Georgia Chapter to support the development of local activities in close cooperation with our headquarters in Miami and with the local coordination committee in Georgia.

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Position Summary

The Project Manager – Georgia Chapter will be responsible for:

• Developing and coordinating the annual program of activities of the Georgia Chapter (networking events, workshops, seminars).

• Maintaining and strengthening relationships with existing members.

• Identifying and approaching potential new members and sponsors in both the Italian and American business communities.

This role reports directly to the Executive Director in Miami and works in close contact with a local coordination committee of five long-standing members of the Chamber.

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Key Responsibilities

1. Member Relations & Retention

• Conduct regular outreach to current members (calls, meetings, emails).

• Ensure high member satisfaction and loyalty, listening to their needs and feedback.

• Encourage and follow up on membership renewals and timely payment of membership fees.

• Engage members in the Chamber’s activities and invite them to participate in and support events.

2. New Member Development

• Identify and contact potential new members among:

• Italian companies operating in Georgia

• U.S. companies with or seeking ties to Italy (banks, airlines, law firms, consulting firms, logistics providers, etc.)

• Present the value proposition of joining the Chamber and its Georgia Chapter.

• Leverage the existing membership network to get introductions and referrals to prospective members.

3. Event Support & Program Development

• Collaborate with the Miami headquarters to plan and organize 5–6 events per year in Georgia (networking events, business seminars, panel discussions, etc.).

• Assist in securing venues and logistical support for events.

• Help identify and approach potential sponsors and partners for events.

• Coordinate with headquarters on content, speakers and panelists, especially on Italian–U.S. business topics.

• Support on-site organization during events (guest welcome, registration, coordination with hosts and speakers).

4. Institutional & Internal Coordination

• Work in close cooperation with the Executive Director in Miami on strategy, planning and approvals.

• Collaborate with the local coordination committee (five senior members) as a point of reference for local priorities, introductions, and feedback from the membership.

• Ensure that local activities are aligned with the overall strategy and image of the IACCSE.

5. Reporting & Administration

• Prepare a concise monthly report for the Executive Director summarizing:

• Contacts and meetings with members and prospects

• Progress on renewals and new memberships

• Event preparation and outcomes

• Opportunities, challenges and recommendations

• Maintain an updated database of members and prospects in coordination with the Miami office.

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Qualifications & Experience

• Bachelor’s degree in  (or equivalent professional experience).

• 2+ years of experience in one or more of the following:

• Business development or sales

• Event/project coordination

• Familiarity with the Italian business community and/or Italian culture is highly desirable.

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Skills & Competencies

• Excellent communication and interpersonal skills, comfortable meeting with CEOs, entrepreneurs and senior executives.

• Strong relationship-building and follow-up skills.

• Well-organized, with the ability to manage multiple tasks in a part-time schedule.

• Proactive, self-motivated and able to work independently, while coordinating closely with a remote headquarters.

• Good presentation and negotiation skills.

• High level of professionalism, discretion, and integrity in line with the Chamber’s Code of Ethics.

• Proficient in Microsoft Office and basic CRM or contact management tools.

• Fluency in English required; Italian language is a strong plus.

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Working Conditions

• Part-time role (approx. 15 hours per week) with flexible scheduling.

• Availability to attend events and meetings in person in the Atlanta area, mostly during business hours and occasional evenings.

• Periodic virtual meetings with the Executive Director and staff in Miami.

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How to Apply

Interested candidates are invited to submit their CV/resume and a short cover letter explaining their interest in the position and their knowledge of the local business community in Georgia to:

INFO@IACC-MIAMI.COM

Subject line: Application – Project Manager Georgia Chapter