Role Summary:

Pininfarina of America is seeking a Front Desk & Administrative Assistant for a temporary, full-time role (minimum 6 months) at our Brickell Key office.

This position is ideal for someone who is enthusiastic, service-minded, charismatic, and empathetic, and who takes pride in creating a welcoming, polished, and well-organized office environment. The role is especially well-suited for candidates who are new to a corporate office environment and eager to learn how day-to-day operations support a creative studio setting.

This role focuses on front desk operations, office hospitality, and general administrative support. Training will beprovided, and no prior corporate experience is required.

Job Duties & Essential Responsibilities:

The essential functions include, but are not limited to:

Front Desk & Office Operations

• Greet clients, visitors, vendors, and guests in a professional and welcoming manner
• Manage visitor sign-in procedures and notify hosts promptly
• Answer, screen, and route incoming telephone calls
• Receive, open, log, and distribute incoming mail and packages daily
• Assist with visitor access badges
• Validate parking tickets for clients and visitors
• Maintain a clean and organized office aligned with Pininfarina brand standards

Meeting & Office Coordination

• Prepare, set up, support, and reset conference rooms for meetings, presentations, staff meetings, lunch &
• learns, and special events
• Support video conferencing (Microsoft Teams) setup and basic troubleshooting
• Assist with conference room booking coordination
• Perform end-of-day checks to ensure conference rooms and common areas are properly reset
• Serve water, coffee, and refreshments to clients and guests during meetings

Administrative Support

• Provide general administrative support to the teams as needed
• Assist with basic document preparation, scanning, filing, and data entry
• Handle routine administrative tasks and on-demand office support requests
• Maintain discretion and professionalism when handling internal information

Facilities & Vendor Support

• Conduct daily office walkthroughs to identify maintenance, cleanliness, or safety issues
• Support coordination with cleaning crews, building management, couriers, and external vendors
• Report facilities issues or supply shortages promptly
• Maintain positive working relationships with building staff and service providers

Samples, Deliveries & Internal Support

• Receive, track, log, and distribute samples from internal teams and external vendors
• Coordinate deliveries, pickups, and vendor interactions as needed
• Support the creative team with daily operational needs (e.g., cables, adapters, peripherals, basic tools, and office supplies)

Office Supplies & Kitchen Readiness

• Maintain office supplies, kitchen area, coffee station, snack inventory, and conference room readiness
• Refill printer paper and basic printer supplies
• Restock snacks and beverages for staff on a regular basis

Culture & Employee Experience

• Support employee engagement initiatives (birthdays, celebrations, wellness activities)
• Contribute to a positive, welcoming, and professional office experience for employees and guests

Role Flexibility & Collaboration

• This role may expand to support additional operational or administrative needs based on office priorities
• Work closely with Operations, HR, and Creative teams to ensure smooth daily office operations

Qualifications & Skills:

• High school diploma or equivalent required
• Legal authorization to work in the United States
• Ability to start immediately
• Fluent in English. Bilingual in Spanish, Portuguese and/or Italian is a plus
• Strong punctuality and reliability must arrive daily at 9:00 AM
• Highly organized with strong attention to detail
• Professional appearance and clear communication skills
• Positive attitude, service-oriented mindset, and willingness to learn
• Comfortable interacting with clients, executives, vendors, and internal teams
• Ability to work independently
• Ability to multitask and adapt in a fast-paced office environment

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Position Details:

FLSA Status: Non-Exempt | Temporary (Minimum 6 months)

Work Model: Full-Time, Monday–Friday, 9:00 AM–6:00 PM (1-hour lunch)

Location: Miami, Florida

How to Apply

Interested candidates are invited to submit their CV/resume to a.martin@pininfarina.com and in copy: info@iacc-miami.com