Role Summary:
Pininfarina of America is seeking a Front Desk & Administrative Assistant for a temporary, full-time role (minimum 6 months) at our Brickell Key office.
This position is ideal for someone who is enthusiastic, service-minded, charismatic, and empathetic, and who takes pride in creating a welcoming, polished, and well-organized office environment. The role is especially well-suited for candidates who are new to a corporate office environment and eager to learn how day-to-day operations support a creative studio setting.
This role focuses on front desk operations, office hospitality, and general administrative support. Training will beprovided, and no prior corporate experience is required.
Job Duties & Essential Responsibilities:
The essential functions include, but are not limited to:
Front Desk & Office Operations
- Greet clients, visitors, vendors, and guests in a professional and welcoming manner
- Manage visitor sign-in procedures and notify hosts promptly
- Answer, screen, and route incoming telephone calls
- Receive, open, log, and distribute incoming mail and packages daily
- Assist with visitor access badges
- Validate parking tickets for clients and visitors
- Maintain a clean and organized office aligned with Pininfarina brand standards
Meeting & Office Coordination
- Prepare, set up, support, and reset conference rooms for meetings, presentations, staff meetings, lunch &
- learns, and special events
- Support video conferencing (Microsoft Teams) setup and basic troubleshooting
- Assist with conference room booking coordination
- Perform end-of-day checks to ensure conference rooms and common areas are properly reset
- Serve water, coffee, and refreshments to clients and guests during meetings
Administrative Support
- Provide general administrative support to the teams as needed
- Assist with basic document preparation, scanning, filing, and data entry
- Handle routine administrative tasks and on-demand office support requests
- Maintain discretion and professionalism when handling internal information
Facilities & Vendor Support
- Conduct daily office walkthroughs to identify maintenance, cleanliness, or safety issues
- Support coordination with cleaning crews, building management, couriers, and external vendors
- Report facilities issues or supply shortages promptly
- Maintain positive working relationships with building staff and service providers
Samples, Deliveries & Internal Support
- Receive, track, log, and distribute samples from internal teams and external vendors
- Coordinate deliveries, pickups, and vendor interactions as needed
- Support the creative team with daily operational needs (e.g., cables, adapters, peripherals, basic tools, and office supplies)
Office Supplies & Kitchen Readiness
- Maintain office supplies, kitchen area, coffee station, snack inventory, and conference room readiness
- Refill printer paper and basic printer supplies
- Restock snacks and beverages for staff on a regular basis
Culture & Employee Experience
- Support employee engagement initiatives (birthdays, celebrations, wellness activities)
- Contribute to a positive, welcoming, and professional office experience for employees and guests
Role Flexibility & Collaboration
- This role may expand to support additional operational or administrative needs based on office priorities
- Work closely with Operations, HR, and Creative teams to ensure smooth daily office operations
Qualifications & Skills:
- High school diploma or equivalent required
- Legal authorization to work in the United States
- Ability to start immediately
- Fluent in English. Bilingual in Spanish, Portuguese and/or Italian is a plus
- Strong punctuality and reliability must arrive daily at 9:00 AM
- Highly organized with strong attention to detail
- Professional appearance and clear communication skills
- Positive attitude, service-oriented mindset, and willingness to learn
- Comfortable interacting with clients, executives, vendors, and internal teams
- Ability to work independently
- Ability to multitask and adapt in a fast-paced office environment
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Position Details:
FLSA Status: Non-Exempt | Temporary (Minimum 6 months)
Work Model: Full-Time, Monday–Friday, 9:00 AM–6:00 PM (1-hour lunch)
Location: Miami, Florida
How to Apply
Interested candidates are invited to submit their CV/resume to a.martin@pininfarina.com and in copy: info@iacc-miami.com